The election of directors for the Access Energy Cooperative Board of Directors takes place each year at the annual meeting of members. Each year, the term expires for one director in each of the three districts. (Click here to see a map of the 3 Districts of the cooperative.)
Your Annual Meeting Packet
In July of each year, the cooperative will mail to each member of the cooperative a packet of information pertaining to the annual meeting. Enclosed in this packet are the following items:
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a ballot for your respective district for the election of directors and any proposed amendments to the Articles of Incorporation
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Attached to the top of your ballot: your registration card/dividend card **in compliance with Red Flag Rules, you will need your dividend card or photo id to pick up your dividend check
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a return envelope
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information on the candidates running for Board
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your annual report will be inserted into the July edition of the Living With Energy Magazine, along with the report from the nominating committee
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the Access Energy Calendar will be distributed at the annual meeting and at the front counter
Voting will open up July 6, 2020, and ends with the opening of the annual meeting of members on August 4, 2020.
Online Voting will be available.
When you mail your ballot in or vote online, you will automatically be entered into a drawing for a $100 bill credit!
A drawing for two $100 bill credits will be held at the annual meeting.
- One $100 bill credit will be awarded from the ballots mailed in to the office
- A second drawing will be held for a $100 bill credit from those who voted online.
- Ballots must be received by 4:30 p.m. on the day before the annual meeting of members to be valid.
- Members need not be present to win these two prizes.
- Members must be present to win all other drawings at the meeting.
How to Vote For Directors
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Properly mark your ballot for election of directors and for any proposed amendments to the Articles of Incorporation, by placing a mark in the box next to the candidate of your choice. Marking both will result in a spoiled ballot.
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Place ballot inside the envelope bearing the your name. One has been provided in the packet for use.
The member can then either mail the ballot to :
The Secretary, Access Energy Cooperative
7653 Anagram Drive
Eden Prairie MN 55344
or bring it to the annual meeting to be submitted at the time of registration,
or vote online – instructions will be printed on your ballot.
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If mailed, the ballot must be received prior 4:30 p.m. on August 3, 2020, to be counted as a valid vote.
Marking the Ballot
At least two candidates are nominated for each District for the Election of Directors at the Annual Meeting. Each ballot submitted should have one and only one candidate selected by marking the box next to the candidate the member chooses to vote for. Marking more than one candidate will result in a spoiled ballot.
Except as otherwise provided in this chapter, a director, officer, employee, or member of the association is not liable on the association’s debts or obligations, and a director, officer, member, or other volunteer is not personally liable in that capacity, for a claim based upon any action taken, or any failure to take action in the discharge of the person’s duties, except for the amount of a financial benefit received by the person to which the person is not entitled, an intentional infliction of harm on the association or its members, or an intentional violation of criminal law.
The Cooperative may indemnify any present or former director, officer, employee, member, or volunteer in the manner and in the instances authorized under Section 499.59(A) of the Code of Iowa (2005).